File details & Keywording

When a file is selected in the File list section, press ENTER or Right-click and select Edit. Alternatively, you can double-click a file in the list. The File details window will pop up, allowing you to edit the file details:

The left-hand side of the window allows entering and editing general metadata for the file, along with linking to releases. The right-hand side is dedicated to keywords.

Customizing the window
As with most windows and panels in DeepMeta, you can resize certain sections in the window to better suit your preference and screen size. Hover over the gray vertical and horizontal lines. When your cursor changes into a resize/drag icon, drag the line to resize.

Used icons

All fields marked with an icon are required fields:

The field is valid.
The field is not valid and needs editing. The file cannot be uploaded without correcting all fields marked as error. Hover the cursor over the triangle to find out what's wrong.

General metadata

  • Title: Required. A short descriptive title for the file. Must always be in English. If present in the IPTC/XMP data of your JPG file (or JPG thumbnail file in case of EPS vectors) or MOV, this field will automatically show it.
  • Description: Required. A more complete description of the content. Must always be in English. No special characters like HTML or UBB are allowed. Editorial files use this description field for the caption, which must contain the city and correct description of the subject. If present in the IPTC/XMP data of your JPG file (or JPG thumbnail file in case of EPS vectors) or MOV, this field will automatically show it.
  • Date created: Required. The date when the image/video was shot or when the illustration was created. If present in the IPTC/XMP data of your JPG file (or JPG thumbnail file in case of EPS vectors) or MOV, this field will automatically show it.
  • Country: Required. The country where the image/video was shot, or where the illustration was created. For editorial images, DeepMeta will extract the country from the description field, if recognized.
  • Nominate for Signature Plus: Tick this box to nominate the file for inclusion in the Signature Plus collection. Attention: this option is only available for creative images and vector illustrations of exclusive contributors.
  • Brief Code (called Event ID for editorial images): Not needed if the Brief/Event ID was specified at the Batch level. Setting a Brief/Event ID for specific files, provides an override. E.g. if only a few files of a batch apply to a Brief or Event. This must be a 6-8 digit number provided by iStock. You will normally leave this field empty. If you don't know what this code means, leave it empty.
  • Content Warning: Tick any of the shown boxes that apply to your file.

Releases

  • Attention: if no releases are shown in the list or releases are present but none are ticked/selected, then the green OK check-mark is shown. No action is required if your file doesn't need releases. The green check-mark means that this is an OK and valid situation.
  • To add releases to your file, click the "+ Model" or "+ Property" button to add one ore more Model or Property releases. See the separate Releases section in this guide for all details regarding releases.
  • Please note that there is a requirement that Model releases need the "Date of Birth" field specified, besides also being written in the release document itself. If Model releases were assigned to the file (the box has a tick-mark) and one or more have no "Date of Birth" specified, this is flagged as an error. The red triangle is shown and hovering over it will explain this situation: Fix this by double-clicking the Model release(s) and enter the "Date of birth". When all is ok, the green check-mark will show.

Keywords

  • Given the importance of keywording, the entire right half of the window is dedicated to it:
  • If a file contains IPTC/XMP data with keywords, these will be automatically imported when the file is added to DeepMeta. Note that, for this to work, you must be logged in at the time when the file is added.
  • To add additional keywords, type these, delimited with commas in the keyword box at the top. You must enter keywords in the language you selected as Keyword language in the Preferences section. Using a different language will result in unusable suggestions of vocabulary terms. The label above shows an example: "dog, bone, happy". Then press the ENTER key, or click the + button at the right.
  • DeepMeta will access the iStock/Getty ESP server to fetch corresponding terms (meanings) from the Getty Vocabulary. For this to work, you must be logged in. The look-up will typically take a second or less. Once the terms are received, a box is added to the right-hand list (labeled "Please refine ...") for each keyword, with corresponding terms found in the Getty Vocabulary. For each keyword, click on the most appropriate term. You can only select one. See the green info box "One term only" at the bottom of this page for the reason why.
  • As soon as a term is clicked, the box disappears and the clicked term moves to the left-hand list, labeled "Valid keywords". Each file must have between 5 and 50 valid keywords to be valid.
  • If a keyword was not found in the Getty Vocabulary, it moves directly to the left-hand list, and is marked with an (*) asterisk. Such keywords are searchable by the buyers, but are not translated. Typical applications for such keywords are unknown geographic locations, latin names for plants, etc.
  • If you feel none of the suggested terms in the right-hand list apply to your file, you can ignore them and move the keyword directly to the left-hand list, by clicking the keyword itself. It will be marked with an (*) asterisk, to denote it's not a term in the Getty vocabulary.

Click OK to confirm the changes, or cancel to discard the changes.

Editorial captions (from Kelvin's excellent FAQ)
For iStock Editorial uploads, contributors previously needed to add a detailed caption describing the scene, which had to follow a very strict format. However, the creation date and country are now required fields for all ESP photo submissions and it was decided to relax the rules a little on Editorial captions. ESP doesn't have a caption field, so contributors must use the Description field instead. In the Description field, you will no longer need to start your caption with the strict formatting for city, country and date. Please continue to provide a useful description of the scene, including the WWWWW’s of the image - who, what, where, when and why. Also, please add any info relevant to the image to help the inspector and any potential buyers, but it no longer needs to be in a rigid format.
One term only
DeepMeta 2 allowed multiple terms (meanings) to be selected for a keyword. The iStock/Getty content team have requested to change this in DeepMeta 3, so that only one term can be selected. This is why the right-hand box with choices disappears as soon as you select a term. The reason for this is that the old system was considered too inviting for keyword spamming, where some contributors systematically "ticked all the boxes". The ESP website has the same restriction. Note that it's still possible to add multiple terms for the same keyword, but you'll have to enter that keyword multiple times in the keyword box.
Weird mixed-language keyword suggestions
When you see strange irrelevant suggestions, mixing 2 languages for your keywords, your keyword language is probably set to a different one that you're using for your keywords. E.g. if your keywording language is set to Russian, but you type keywords in English, the result is not usable. You must either enter the keywords in the language set as keywording language, or change your keyword language settings. See Preferences on how to do this.

Next topic: Copy & Paste.